Security Labor Management

Meeting Minutes

September 11, 2001, 6:15 am

Attending:     Thompson, Long, Malizio, DeMir, Campbell, Bramlett, Ciampi, Edwards, Jim Steiner (AFSCME)  

Issue:       Review and approval of previous minutes.

Discussion:     Minutes of August 10, 2001 were reviewed.

Action:     Minutes approved as written.

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Issue:       Security Staffing - How many security staff (FTE’s) are budgeted at CRCI?  What is the current number of security staff vacancies?  How many temporary hires are employed now as security staff?  How Many security staff are currently on long term leave or otherwise unavailable for work?  How many security staff have yet to attend DPSST?

Discussion:     This is an ongoing issue.

                        Temporary Hires                                     3

                        Long Term Leave                                  2

                   There will be a decision on the Corporal position by the end of the week.  In recognition of vacancies and stress, vacancies filled with temporaries.  How many temporaries are backfilling behind Out of Class?  How frequently are we using temp hires?   How quickly are we filling vacancies?

                  We have two (2) transfer candidates coming on September 29, and we are doing background checks on three (3) temporaries.

                  Union - Do we have anticipated promotion date for Corporal? Management:  Interviews completed – final interviews are scheduled this week.

                 Union - There are two (2) Lieutenant vacancies.  When do we plan to fill?  Management – Among other options we are considering is out of class developmental assignments.  We hope to interview next week.  These may be filled by the end of the month.  The list of candidates for Lieutenant is depleted from recent promotions in all valley institutions. Per the contract, the pay for Out-of-Class is equivalent of a one-step increase.  Developmental does not require Out-of-Class pay, however, CRCI will be paying.  This strategy is intended to have staff not meeting MQ’s to be able to meet them.

                  Union - Concern is that having permanent Lieutenant positions vacant and filling with backfills.  Who is going to mentor Out-of-Class staff?  What kind of checks and balances are in place?  Management: We welcome any suggestions.  We want to dialogue about how to make candidates succeed.

Action:     Long/Thompson will discuss how to present.  Remain on Agenda.

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Issue:         Working Files - Union has stated that on occasion Security staff find documents have been added to their working files without their knowledge.  The Local Union requested that all documents placed in employees working files be provided to staff in the form of copies or signatures affixed.

Discussion:    Files are updated and to be reviewed on annual review.  A model of the file was presented at a meeting which the union did not attend.   We are adhering to department policy.  When we have agenda items repeating themselves and the staff that is to present is on vacation, another staff member should cover. 

Action:            We will have an example of the folder to present with the policy procedure that was signed.  A copy will be given to employee with indication it has been put in the file.  The files may be gone through at any time.  Rebuttals will be included.  

Remain on Agenda.

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Issue:             Overtime Assignment Procedure

Discussion:            Defer for one more meeting with Brad Heath.

Action:            Deferred to next meeting. 

Remain on Agenda.

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Issue:              CRCI Transition Plan - Thompson

Discussion:    Shift changes occur before the transition of females to CCCF.  Most of the seasoned staff will be in place, so this should not be a problem. 

The desire is to keep a unit vacant long enough to  do a complete security check and refurbish.

                 Clothing could be a problem due to women taking clothing with them.

                We are budgeted for 470 this biennium.

                We don’t see a large impact on posts.

Union – The level of assaults will go up. We will have to deal with hygiene issues.  We need to think of staffing patterns and safety issues with the changing inmate population. 

Management – Staffing analysis reflects adequate staff for current population.  If the population increases; review of staffing will occur.  We have to deploy the staff we have under the circumstances as they are, which is not adequate.  Administration is advocating for more resources. 

Union – Will management be authorizing overtime for extra staff during transition period? 

Management – Lieutenant’s need to know if there is a need to keep staff over, they are given the green light to cover with overtime. 

Action:     Thompson will talk to Long after meeting regarding replacement clothing. Thompson will meet with Long/Heath/Seeley to develop strategies to adequate coverage.  

Have debriefing meeting with OIC’s within week of transition to detail what strategies and staffing will be used during transition.  Possibly a special roster during month of October. 

Remain on Agenda.

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Issue:                    Agenda Items  6, 7, 8, 9, 10, and 11 – held over to next meeting.

Issue:                    Local Union officers – Union

Discussion:   Union handed out a list of officers which will be valid for about a month, as elections are in progress.  

Action:            The distribution list will be brought up to date after election.

Remove from Agenda.

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Issue:      Union Boards/Picture Frame Hanging – Local Union Boards are currently located in the staff break room.  Recently, vending machines have been added or replaced. This has caused Union Boards to be moved. The Local Union would like to make suggestions for change and would like to explore the possibility of hanging picture frames to display recognition letters for donations or certificates granted.

Discussion:  Possible place boards on either side of the AFSCME charter.  Picture       frames above the long board for certificates and letters of appreciation, also a locking box for the area by the telephone.

                  Management at this time is reluctant to commit two full walls to AFSCME Security.

Action:      Remain on Agenda

Issue:      Agenda Items 14 and 15 – held over to next meeting.

The meeting ended early due to the attack on World Trade Center and the Pentagon.

Next Meeting:  Scott will notify when the best date available after the bids are posted. 

cc:       C. Bramlett    F. Thompson      S. Campbell        J. Herman

            M. Malizio    B. Heath    W. Trumbull D. Gonzales

            T. Long    E. Mancino           B. DeMir J. Steiner

            A. Teasley    S. Neal        J. Yeaney

            H. Smath