Action:        Management will go back to original process.

                         Remove from Agenda

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Issue #6: Relief Coverage in the CRCI Production Area - Management

Management is concerned about union members being advised to refuse instructions to work  in the CRCI Production/Warehouse area.

Discussion: Concern of management is that union has been advising security staff not to provide relief for production coordinator position.  Union - “Is this position an OCE position or CRCI.”  Management -  This is CRCI AFSCME non-security position.  Union -  Labor relations has indicated there is to be no crossing over from one bargaining unit to another. Management -  We are unaware of no crossing over between security and non-security.  Supervision of production area is basically a security issue when regular staff are not there.  Need to wait and review SRCI  arbitration decision.  This position is not an industries program.  There are many areas in the institutions when non-security and security staff cross over to get the job done.   With the work crew program we have security and non-security staff working the program.  Have always relieved non security staff with security staff.  This has been standard procedure.  We understand position around vacations with staff not being able to get day to day vacations.   Union had misconception this position was an OCE position. The Union makes  suggestion that management bring up at non-security meeting to get approval of non-security union to have security relieve position.  Union suggested need for a letter of agreement.  Mr. McGee did not feel it was necessary to receive AFSCME non-security approval.

Action: Remove from Agenda

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Issue # 7: Electronic Mail Distribution List - Union

Oregon AFSCME Local 3941 (CRCI Security) requests a mailing list of represented Security Staff to be Created for its use.

Discussion: Would like DL list for all security represented staff only.  SRCI Local Union has such a list for distribution to their members.  Distribution lists are created centrally.  Will need to do some research on.  This will create one more list to be updated

Action: McGee with research and report back. 

                        Remain on Agenda

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Issue #8           Working Files - Union

On occasion Security staff find documents have been added to their working files without their knowledge which potentially negatively affect them.  The Local Union requests that all documents placed in employees working files be provided to staff in the form of copies or signatures affixed.  The intent is to give the employee opportunity for immediate rebuttal or the opportunity to change.

Discussion: Employee should be notified of what is put in file. Management - If something negative is pending on an employee, the employee should know about it.  Green cards on employees kept in OIC’s office are meant to keep OIC’s informed on what is going on with staff, and are available for staff to review  

Action: ISM will review the CRCI working file format and process.    

                        Remain on Agenda.

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Issue #9 Inmate Hair Relaxer - Union

Female inmates can now purchase hair relaxer as a canteen item.  A process has been implemented to control the item.  Security staff have raised concern that the product may be caustic and therefore possibly creates a threat to staff safety.

Discussion:   Staff have concern this a caustic product and may cause a possible threat to staff safety.  Smith has researched and this product is the least caustic of all the products.  Some institutions are now providing these items without supervision.  CRCI has process in place to use with supervision to be sure it is used properly and disposed of.    If inmates not allowed to have at CRCI when allowed to have at other institutions, this is disparity of treatment.    Ask staff to forward concerns in writing to ISM so this can be taken to statewide labor management meeting.   Mancino has information on non-caustic product.  Mancino will forward to G. Smith for him to look at.

Action: Remove from Agenda

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Issue #10: Work Crew Supervisor Boots - Union

Through the Statewide Labor/Management process it was determined work crew supervisors shall receive work boots as part of their required PPE’s.  How will this be implemented at CRCI?

Discussion: Vendor was no show on 7/10, Returned on 7/17 to fit staff.  One staff was fitted.  Smith has sent memo to T. Woodvine in purchasing to get permission to use a local vendor, rather than one from out of state.  We are working on this issue.  When new rotation is in place, will the new staff get boots?  Yes.  Union concern is all work crew supervisors get PPEs and/or boots.

Action: Remove from Agenda

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Issue #11: Correctional Officer Issuing Medication - Union

On Housing Units 7 & 8 Correctional Officers are controlling and distributing controlled medications to inmates.  The Department Rule, 291-124-0070(11) states: “all medications shall be administered by appropriately trained health care personnel in accordance with the laws and regulations governing drug administration.  Inmates may be allowed to administer their own medication when the medication is on the approved self-medication list and, in the opinion of the health services employee, the inmate is appropriately able to take his/her own medication.”  The Local Union requests formal confirmation if security staff are working within their scope of employment in regards to issuing controlled medications.

Discussion: In units 7 and 8 controlled medications are stored in locked boxes.  Correctional Officer unlocks boxes and identifies inmate and hands blister pack to inmate, after inmate takes meds, staff return pack to box.  It is the Union’s contention this constitutes correctional officer issuing medication.  Union has requested list of meds from Health Services Manager but have not received as yet.    Why can’t these meds be kept in their personal property if eligible for self medication?   Inmates tend not to take and to trade to other inmates.  Staff are ensuring inmate is getting proper blister packs.  Union - Are correctional officers protected while working under this process?  Management - To our knowledge, yes.  The liability will come on DOC as officer is following process that has been set up.   Union - It has been indicated that staff have been trained in the process.  In talking to staff this does not seem to be the case.   Staff state they have not been trained.  Units 7 and 8 have been used as light duty posts.  Staff are assigned randomly and on as needed basis, overtime also.

Action: Medical Manager will be contacted to provide controlled medication list. McGee will check into liability of C/O working in scope of employment and training.  Will see about getting a list of the medications, and determine if training has been completed or more is necessary. 

                        Remain on Agenda.

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Evaluation of Meeting

                A. Action items listed and reviewed for clarity, effective discussion, clear action items.    Okay

                B.                Consensus of Meeting Value.                     Okay

                                Next Meeting Date:   September 15, 2000, 6:15 am