LABOR/MANAGEMENT MEETING MINUTES

Thursday, June 1, 2000, 6:15 am

Management: McGee, Long, Herman, Premo, Olerich, DeMir

Union:   Campbell, Mancino, Bramlett

Issue #1   Review and Approval of previous minutes.

Discussion:   Changes will be made as presented by Campbell. 

Action:            Approved as changed.  Format will remain the same

**************************************************************************************************************************

Issue #1a: Overtime Procedure - Update

Discussion: Has the final draft been approved and distributed?  Final draft has been approved, but  has not been finalized.

Action: Premo will check with Heldstab to see if procedure has been typed and sent to McGee for signature.  Procedures needs to implemented.

  Remain on Agenda.

***************************************************************************************************************************

Issue #2 Staff Accountability: Property Control - There appears to be differing levels of personal property within the institution depending on work location.  What type of property is authorized to be in the institution?  Should there be different treatment for different areas of the Institution?   Does personal property within an institution compromise security?

Discussion: Have spoken to Managers.  In process of preparing form to be finalized as a procedure and get signed.

Action: Remove from Agenda.

********************************************************************************************************************

Issue #3: Recognition and Awards Programs - CRCI has a past practice of honoring staff and recognizing achievements.  This practice appears to have been discontinued.  Is there a Recognition or Award program currently in effect?  How does this affect morale?

Discussion: Malizio has members for committee and will be meeting early June - Lange, Puckett, Paynter, Rainey, Greg Smith, Joe Yeaney.  Employees of the Year was announced at awards ceremony - needs to be posted on E-Mail or bulletin board.

Action:            Post 1999 awards on E-Mail or bulletin board.

Remain on Agenda.

********************************************************************************************************************

Issue #4 Portable Radio’s - The portable radio situation has not seemed to improve.  On April 20, 2000 there were 22 radios with “out for repair” tags on them.  Radios are being placed in service and within a few days they are being taken out of services as they fail to transmit or receive.  Batteries are not holding charges.  The Union is prepared to advance this issue to higher levels if this will assist in CRCI’s effort in resolving this issue.

Discussion: LeRue has set up tracking system, have spread sheet.  After last meeting received 6 radios from EOCI.  Mahon has picked up radios needing repair (tagged) and brought back batteries, now have 35 extra batteries.  Mahon will be able to keep us in batteries.  Have 32 radios currently in inventory.  Have not put in order for any new ones at this point.    Also checked dead spots and tuned up the system.   Union - How about the car radios, seem to be losing CRCI when hitting I-5.   Management:  We are not hearing about these problems until L/M meeting - need to know when problems occur.  Will make up form to track.

Action: Will follow up on tracking form.  Carl will talk to LeRue regarding dead spots on car radios.

Remove from Agenda.

*********************************************************************************************************************

Issue #5 Security Staffing.............................................................................................................Union

How many security staff (FTE’s) are budgeted at CRCI?  What is the current number of security staff vacancies?  How many temporary hires are employed now as security staff?  How Many security staff are currently on long term leave or otherwise unavailable for work?  How many security staff have yet to attend DPSST?

Discussion: Union: Suggesting this issue stay on the agenda for a long while.  Management:  Why?   Union:  Vacations are becoming an issue (unbid, unscheduled, Etc.)

Management: There are 5 Lts.;  8 Sgts.; 10 Cpls.;  59 or 60 officers.  One position picked up on PICs report we thought went away.  Of 59 officers,  8 are work crew - 4 GF, 4 OF(need funding).  Two of these vacant due to not having contracts - do not drive vacations.   77 represented staff.    Two vacancies (Other funded positions).    Have pool of applicants to fill vacancies.    Have one on board and one starts the 12^th.     Have two on military leave and one request for family leave when needed.   Six staff still need to attend DPSST including one going through again.

Action: None - discussion only. 

Remain on Agenda for staffing update.

**********************************************************************************************************************

Issue #6: Practicum Students........................................................................................................Union

What is the purpose of practicum students at CRCI?  Are practicum students being used to accomplish work of the DOC?

Discussion: Have program set up with PCC - schedule is determined by their needs;  on the roster for hours tracking only.  Expectation is to work with officers to learn skills.  Not to do any handcuffing, restraining,  working independently, do not have keys.  If fight breaks out, they are only to observe, not get involved.  OIC’s have learning requirements needed.  Linda keeps records.  Can assist officers.  Union: The reason this came up - is shutting  down post in intake and using practicum to assist remaining staff.  Management:   Shut down of one post in intake occurs  anyway.    Union:  Practicum student shows up in unit and starts working - Unit officer did not know who was or what he was  doing.  Management:  Did staff speak to Sergeant Or Lieutenant?   Union: No.  Management:   This is staff responsibility to question and ask Sergeant.  This will be discussed at OIC meeting.   Practicums are told to work with officers to learn rules and regulations.  If know answer okay to respond to inmate, this is part of skills learned.  If the practicum does not know answer,  they are to go to the officer.  Just want to know that Practicums know not to fake it. Management:  Should let staff know when have new staff or practicum students.  Practicum will not being wearing badges.  Having them wear uniforms indicates they are part of security if they are part of security. 

Action: Premo will review expectations with OIC at OIC’s meeting.   Will start posting new staff pictures again.    

Remove from Agenda.

**********************************************************************************************************************

Issue #7 Work Crew Supervisors.................................................................................................Union

Who supervises Work Crew Supervisors when they are not scheduled to supervise inmate work crews?  How are their vacation days being scheduled and is it in accordance with the vacation scheduling procedure?

Discussion: If someone puts in leave request and is denied, the work crew supervisor puts in request for the same time and is approved, this creates a problem - does not follow first come first serve basis.  All leave requests are coordinated through N. Smith.   Union:  Makes suggestion if want to have people do work crews, make a fourth shift.

Merit rating are done with input with reviews from OIC’s, Work Programs, and ISM,  

Action: Union - The Work crew process we have agreement on at this time, will be terminated for next shift rotation. 

Remove from Agenda.

**********************************************************************************************************************

Issue #8: Promotion and Maintenance of a Respectful Workplace...............................................Union

Recently an inmate submitted a written grievance against a staff member which contained hostile, sexual, abusive or threatening language.  The staff member submitted a misconduct report on the inmate for their actions as allowed under DOC rules.  The misconduct report was dismissed due to quoted case law (Bradley v Hall 1995).

                A. What is the inmate grievance review process?

                B. What procedures are in place to shield staff members from receiving hostile, sexual, abusive or threatening language in the form of a written grievance from inmates?

                C. At What point does the legitimate penological interests of managing an institution come into play to discipline inmates who use the grievance system to violate the rights of employees?

                D. Who, in management service, is here to protect the rights of staff members when they feel their rights have been violated?

Discussion: Letter - Union may take further action on.   Long reviewed letter and finding of facts on DR.  Hearing officer dismissed (Bradley v Hall case)   Long gave history of case.   Can’t discipline and inmate for filing grievance with hostile language.    No provision in rule to prohibit inmates from making suggestive remarks.  Staff are aware when coming to work they are subjected to abusive, hostile language.   We teach staff how to handle these situations and Basic New Employee Orientation and in-service.. 

How can rule be changed?  Mr. Cook and Mr. Schumacher are the keeper of the rules.  If you feel rule needs to be changed, you need to contact them.

Action: No action - discussion only.

Remove from agenda.

**********************************************************************************************************************

Miscellaneous:

Training: Scheduling training for Reasonable Suspicion Drug Testing.  Tentative date is June 14.  Veronica Johnson, Harvey Smath, Mitch Elske, Ferrel Davis - backup - Carl Bramlett, and Scott Campbell.   2 hour presentation. 

Union Reps will be contacted.

Web Page:            Bart trying to redo CRCI web page, would like ideas from staff

Evaluation of Meeting

                A. Action items listed and reviewed for clarity, effective discussion, clear action items.

                                 Okay

                B.                Consensus of Meeting Value

                               Okay

                                Next Meeting Date:   July 21, 2000

 Cc.