Attending:
Frank
Thompson, Brad Heath, Jonathan Herman, Ted Long, Mike Malizio, Kim Olerich,
Jim Steiner, Scott Campbell, Elizabeth Mancino, Harvey Smath, and Carl Bramlett.
Kari Lady, President of AFSCME Non-Security, attended as a guest.
Issue:
Review
of previous minutes.
Discussion:
The minutes of the March 28, 2002 meeting were reviewed and approved.
Action:
As above.
******************************************************************
Issue:
Security Staffing: How
many security staff (FTE’s) are budgeted at CRCI?
What is the current number of security staff vacancies?
How many temporary hires are employed now as security staff?
How Many security staff are currently on long term leave or otherwise
unavailable for work? How many
security staff have yet to attend DPSST?
Discussion:
Report of staffing presented to local union (see enclosure (1)).
Scott Campbell asked why lieutenants were not an appropriate subject for
discussion. Frank Thompson stated
that he wants to stay as close to the CBA as possible on items that are
discussed at this meeting. He
suggested Scott use e-mail or a telephone call to discuss these issues.
Scott then stated he does not want temporary hires, that are currently
backing-up represented staff in lieutenant out-of-class positions, working in
some areas of CRCI. He wants
management to fill empty management service positions and return represented
staff to their regular positions. No disciplinary letters were issued since the
last meeting.
Position
Number
Vacancies
Sergeant 7 0
Corporal 9 0
GF Officer 49 0
GF Work Crew 4 0
OF Work Crew 4 3
Temporary Hire 3
Long Term Leave 1
Pending DPSST
7
Remain on
Agenda
*****************************************************************
Issue: Control of
Unscheduled Leave:
Superintendents
will work through their Labor/Management committees within their institutions to
define the indicators that will enable this group to address unscheduled leave,
how it might be controlled and what is reasonable in terms of beginning the
supervisor/employee dialog on unscheduled leave.
Discussion: The
CRCI Workgroup Report prepared by the AFSCME Non-Security union and management
has been submitted to AD Kris Kautz. A
copy was presented to the Security union, as they had elected not to
participate. Frank asked labor to
review the document. Overtime costs
are increasing, and CRCI needs to lower the use of unscheduled leave.
Mike Malizio printed and distributed a report of overtime use for the
last six months by category to those present.
Ted Long gave an overview of one of the factors driving overtime costs
– the DOC relief factor of 1.7 for a seven day relieved post.
This relief factor is not adequate to cover training and leave authorized
for individual staff. Both Jim
Steiner and Scott agreed with Ted’s detailing of relief factors.
Action:
Frank
asked labor to work with management on this issue to reduce unscheduled leave.
Remain on Agenda.
******************************************************************
Issue:
Travel
Expense Reimbursement for DPSST:
There has been a change in the method of reimbursing travel
expenses.
Discussion:
Brad Heath stated that a survey had been done on all institutions in the
State to determine how they are reimbursing employees for attending DPSST, in
order for CRCI to be in line with the other functional units in DOC.
Scott then said the ISM had changed the policy, and labor had not
received a copy of the change. Scott
said CRCI has a past-practice of allowing staff assigned to DPSST to travel back
and forth once per week with
compensation. Ted
stated he had sent questions concerning CBA Article 1 notification to Human
Resources and DAS, but has not received a response as of today. Jim Steiner noted the union would consider this discussion as
Article 1 notification. Scott then
asked if CO Faletoi and CO Sims (recent DPSST graduates) had been reimbursed at
the end of each week. Jonathan
Herman went over the past grievance on this issue, and the one-time resolution
to the grievance. The Local Union pointed out the grievance resolution
has become the practice at CRCI.
Action:
Frank
Thompson stated the minutes need to reflect that this meeting is a notice of
CRCI policy on this issue. Scott
Campbell then said he would be submitting a grievance, and taking other action as appropriate, on
this policy.
Remove from Agenda
******************************************************************
Item: Institution
Air Quality: Members
of the Local Union feel institutional air quality is below OSHA standards. The
Local Union requests the location of air filters, how often the filters are
changed, when air ducts were cleaned last, and what is the fresh air exchange
rate.
Discussion: Ted
Long stated that Jerry Sandver, Physical Plant Manager, and Greg Smith, Safety
and Risk Manager, have been consulted on this issue.
Greg Smith had met with Scott to discuss air quality issues.
Greg had also personally vacuumed
the air grate in the control center.
It is not believed an inspection by an Industrial Hygienist is
warranted at this time. It was also recommended that carpeting in this area be
replaced. CRCI has a $2,009.00
vacuum on order that will be used to clean air ducts throughout the institution.
Maintenance staff currently conduct a bi-monthly inspection of ductwork
and Mr. Sandver is satisfied the HVAC system is maintained to manufacturer
specifications. Scott stated he has contacted the
International Union about this issue, and does not like what he is hearing about
the type of ventilation system CRCI has. The
Local Union stated the ceiling areas and exhaust grates are dirty in areas
within the institution. This may be causing a recirculation of dirty air.
Action:
Frank
Thompson asked Scott to share his issues and information with Jerry Sandver and
Greg Smith. Management might help
get these issues resolved because if affects all staff at CRCI. We also need to look at the regular maintenance schedule for
the HVAC system at CRCI, and any research that has been done on a closed-air
system such as the one CRCI has installed.
Mr. Thompson to
visit with Carl Bramlett and take a look at possible problem areas.
Remain on Agenda
*****************************************************************
Item: Other-Funded
Work Crew Supervisor Selection Process:
Management
wants to discuss the new selection process.
Discussion: CRCI
issued a memorandum regarding “Other Fund Work Crew Supervisor Selection
Process” dated April 10, 2002. The Local Union objects to the criteria as
proposed. Frank stated that these positions were
outside of the bid process. He
wants work crews deployed as often as possible, and he needs the most dependable
staff in these positions. CRCI has
a legal responsibility to those employers that hire our work crews.
Scott and Kim Olerich have discussed this process previously.
Scott stated local labor is concerned this process will affect the
seniority-based system. Scott then discussed section 2(a) of the proposed
selection process, and said management needs to reword
the seniority definition regarding selection.
He also does not want section 2(a)iii (dependability) as a part of the
process as sick leave should not be a factor in the selection criteria.
Jonathan Herman advised management that protected leave (FMLA/OFLA)
cannot be used in the calculation mentioned in section 2(a)iii.
Action:
Frank stated the process will be held in abeyance.
He asked Scott and Kim to meet and reword the contested area, then
forward the document to Jonathan for review prior to returning it to him.
Remain on Agenda
*****************************************************************
It was decided to have the next meeting on Tuesday, May 21,
2002 at 6:15 AM.