Attending:
Frank
Thompson, Brad Heath, Ted Long, Mike Malizio, Kim Olerich, Greg Smith, Jim
Steiner, Scott Campbell, LeRue Edwards, Elizabeth Mancino, Sally Neal, Harvey
Smath, and Carl Bramlett
Issue:
Review
of previous minutes.
Discussion:
The minutes of the February 28, 2002 meeting were reviewed and approved.
Action:
As above.
Issue:
Security Staffing: How
many security staff (FTE’s) are budgeted at CRCI?
What is the current number of security staff vacancies?
How many temporary hires are employed now as security staff?
How Many security staff are currently on long term leave or otherwise
unavailable for work? How many
security staff have yet to attend DPSST?
Discussion:
Report of staffing presented to local union (see enclosure (1)). The
Local Union inquired into the time frames when decisions would be made to return
one Lieutenant from the South Fork Forest Camp and when the current Lieutenant
vacancy would be filled permanently. Management has taken the position that
non-represented personnel issues are not official labor/management agenda items
for discussion.
Position
Number
Vacancies
Sergeant 7 0
Corporal 9 0
GF Officer 49 0
GF Work Crew 4 0
OF Work Crew 4 3
Temporary Hire 3
Long Term Leave 0
Pending DPSST
7
Remain on
Agenda
*****************************************************************
Issue: Control of
Unscheduled Leave:
Superintendents
will work through their Labor/Management committees within their institutions to
define the indicators that will enable this group to address unscheduled leave,
how it might be controlled and what is reasonable in terms of beginning the
supervisor/employee dialog on unscheduled leave.
Discussion: Jim
Steiner began the discussion by stating this issue needs to be a DOC-wide
discussion, and the policy need to be DOC–wide.
Conversations at the State-Wide Labor/Management Meetings will drive this
policy. Jim wants a consistent
policy department-wide. Frank
Thompson said Kris Kautz wants institutions to look at the primary drivers for
unscheduled leave, and that CRCI might have to address this issue before a
decision is made statewide. Brad
Heath said he has contacted SRCI Staff Deployment to gather their thoughts, and
he is developing an Attendance Plan format.
The format has been shared with the CRCI Management Team.
Action:
Frank
stated he wanted a copy of the Attendance Plan format delivered to labor, and to
have discussions on the format after labor has a chance to review.
Scott Campbell also asked Brad to check with EOCI on their incentive
based approach.
Remain on Agenda.
******************************************************************
Issue: Staffing
Standards Report: The Agency is nearing
completion of this report. The
Local Union requests a copy of this report.
Discussion:
Scott Campbell reported his
thoughts on the recent MINIMUM staffing standards meetings held at CCCF.
He felt the small groups did not allow all views to be discussed
(number of toilets/showers per inmate, open space per inmate, per ACA
standards). A one-size for all
solution does not fit all institutions. It
appeared the budget was a primary driver, but it should not be. Mr. Heath stated
the decision trees to be used should be distributed the first week of April.
Action:
Frank
Thompson asked Scott to submit his thoughts/concerns to him.
Frank stated CRCI needs labor input at every opportunity, and he will use
this information in later discussions with the Assistant Directors.
Remove from Agenda
******************************************************************
Issue:
Travel
Expense Reimbursement for DPSST:
There has been a change in the method of reimbursing travel
expenses.
Discussion:
Frank Thompson said his understanding of the case Scott Campbell has
spoken of was non-precedent setting. Scott then said CRCI has a past-practice of
allowing staff assigned to DPSST to travel back and forth once per week.
LeRue Edwards said he would give Frank information on past-practice on
this issue. Scott said any change
to this issue needs to discussed with labor.
Action:
Frank
asked Scott to hold this discussion over until the next Labor/Management meeting
to give him a chance to review the grievance and resolution.
Frank also said he hoped to have an answer to AFSCME on some areas of
this issue by the end of the day.
Remain on Agenda
******************************************************************
Issue:
Overtime Assignment Procedure
Discussion:
Brad Heath had asked Scott
Campbell to go over language in the procedure with Nok Smith.
That was completed. The
updated procedure is now formatted and ready for Frank’s signature.
After Frank signs the procedure it needs to go to the DOC Rules
Administrator, Dave Schumacher.
Action:
Management will implement
the procedure as soon as Mr. Schumacher approves it. Brad Heath will ask Mr. Schumacher to complete his review
within a two-week period. Local Union is not adverse to the immediate
implementation of the procedure as it adds clarity to the procedure.
Remove from Agenda.
**************************************************************
Issue:
Monthly Discipline Logs:
The
2001-2003 collective bargaining process modified Article 50 – Discipline and
Discharge language. The Local Union
requests a monthly agenda topic in which a Monthly Discipline Log is provided to
the Local, but not discussed.
Discussion: The
number for this month’s meeting was presented on the Security Staffing Update
(Enclosure (1)). Frank Thompson
said management has developed a coding system that will create a log of
disciplinary reports completed. Each
disciplinary report will have a sequential coding number printed on it, and
labor will receive a copy of each of these reports.
Mike Malizio will be keeping this log.
Scott said he has reservations about this system as the Union
has no way of knowing if they get all disciplines issued if there is only one
issued each month.
Action:
Frank Thompson stated he
can’t stand behind a number printed on the Security Staffing Update, but is
comfortable with a coding system that creates a sequential log. If labor thinks
they are not receiving copies of all disciplinary reports they need to bring up
this issue with Frank.
Remove from Agenda.
******************************************************************
Item:
Housing Unit
Chair Placement:
Confusion
seems to exist regarding placement of chairs in the housing
unit dayrooms and
television rooms. Brief discussion and clarification is requested.
Discussion: Frank
asked if Scott had talked with the responsible manager about this issue before
placing it on the agenda. Scott
said he has talked with different OIC’s and has received conflicting
information. Frank asked if labor
has a preference on this issue, and Scott stated he just wanted consistency.
The general consensus of represented staff present was to stack chairs
against the wall when not is use. Greg
Smith added that over the years the stacking of chairs has seemed to work the
best .
Action: Frank
tasked Brad Heath with developing a consistent policy.
Frank said there would be a 60-day timeframe for him to make a final
decision. DOC
is changing to incentive-based programs, and possibly honor unit concepts, which
may impact the decision.
Remove from Agenda
*****************************************************************
Item: Institution
Air Quality: Members
of the Local Union feel institutional air quality is below OSHA standards. The
Local Union requests the location of air filters, how often the filters are
changed, when air ducts were cleaned last, and what is the fresh air exchange
rate.
Discussion: Frank
asked if Scott had talked with the responsible manager about this issue before
placing it on the agenda. Scott
said no, not personally, but many
staff have. He
gave examples of sick inmates and sick staff.
Carl Bramlett said to look at the air vents in the units; there was a
black film around each – but not in the administration area. Frank stated that the responsible manager needs to have an
opportunity to respond to questions such as this, and labor can then bring it to
Labor/Management meetings if they do not get an adequate response.
Jim Steiner then mentioned his problem with the air in the conference
room during and after the last Labor/Management meeting.
Scott said he views this meeting as a starting point for issues such as
this. He stated that a staff member might be forced into
retirement, and the institution air quality might be a contributing factor.
Frank said if this is the case, then this Labor/Management meeting is the
correct forum. Greg Smith then
answered the questions concerning the location, number and schedule for changing
air filters. Air filters are
changed every two months. The fresh air exchange rate varies between 15% and
100% depending on the outside air temperature. He
received this information from Plant Maintenance staff.
Mr. Smith has been asked by maintenance to purchase a vacuum
system and thirty feet of hose to clean air ducts.
Action:
Frank
Thompson will report back at the next Labor/Management meeting on a management
review of air quality in CRCI.
Remain on Agenda
*****************************************************************
Item: Housing
Unit Regulations: The
Local Union is reviewing the inmate housing unit regulations. Hopefully,
recommended changes may be submitted at this meeting. No discussion is
necessary.
Discussion: Frank
asked if Scott had talked with the responsible manager about this issue before
placing it on the agenda. Scott
stated that input from labor on issues such as this has been lost before, and he
wants to use the Labor/Management meeting as a forum to presents labor input.
The Union is recommending a total rewrite of the regulations
as there are numerous inconsistencies and duplications.
Action:
Scott was asked to give labor’s input to Brad Heath and Linda Heldstab.
Labor input was important, and will be considered as housing unit
regulations are updated.
Remove from Agenda
*****************************************************************
Kim
Olerich asked that a change be made to the minutes of the February 28, 2002
meeting under the “Other Fund Positions” item.
She said to change ……”staff would only be bidding on Other Fund
positions”… to “four general fund were on the bid”.
It was decided to have the next meeting on Tuesday, April
23, 2002 at 6:15 AM.