Attending:
Frank
Thompson, Ted Long, Mike Malizio, Kim Olerich, Jerry Sandver, Jim Steiner,
Scott Campbell, Elizabeth Mancino, Sally Neal, Harvey Smath, and Carl Bramlett
Issue:
Review
of previous minutes.
Discussion:
The minutes of the November 16, 2001 and January 25, 2002 meetings were
approved. Scott Campbell asked that Security Staffing information be included in
the body of the minutes. Frank
agreed that in the future these numbers would be included in the body, and the
attachment would also be included in the minutes for a more detailed breakdown
of staffing numbers.
Action:
As above.
Remain on Agenda
******************************************************************
Issue: Inmate
Property Control: Inmate
property on the housing units is becoming excessive. Wooden footlockers are
becoming worn and may be becoming a safety hazard. Archive boxes are not being
used as intended. The Local Union is proposing wooden footlockers be replaced
and archive boxes be removed from the housing units.
Discussion: Scott
said the inmate footlockers are becoming old and broken. Many are a safety hazard.
Jerry Sandver brought a picture of the replacement footlocker he had
crafted, and he also brought a plastic footlocker from the military department
that is being proposed as a replacement for the wood footlocker.
Jerry asked that staff review the plastic footlocker to see if it would
be a satisfactory replacement. Scott
had questions concerning the standard padlock fitting on this footlocker, and
the hinge on the back of the locker being able to withstand regular and constant
use. CO Mancino asked if there were any proposed replacements that
would have a built-in lock, so as to remove the “lock in a sock” weapon
problem. Jerry responded not to his
knowledge.
Scott then discussed the problems with the current archive
boxes, and the problems with inmates storing materials other than those intended
for the boxes. Archive boxes are to
be used to store legal materials only. Frank
stated that the OICs are beginning an inspection program to reduce this abuse,
and the process should be completed by June 1, 2002.
Scott questioned this timeframe as the rule is currently in effect that
details inmate property, why wait until June?
Carl Bramlett stated he was frustrated over confiscating inmate archive
boxes only to have them returned to the inmate.
It was also stated that Intake is not following the rule by reducing
excess property. Ted said he had instructed Intake to do this.
Ted also said he wants to follow the rule and alert our inmates of the
only use for archive boxes is for legal material. There was additional
discussion about how much property inmates can have.
It was suggested when the department decides what storage space is
available for inmates that all property be included in the storage box. It is
the expectation of management that inmate property is limited now and that it be
within limitations. Scott then asked that management notify inmates that archive
boxes are for legal material use only, and a specific approval process for
inmate property containers be developed by April 1, 2002.
Action:
Frank Thompson stated he will bring
up the local union’s concerns about the plastic footlockers at the next
Quarterly IDM, and management will develop a process for approval of inmate
property by the next scheduled meeting.
Remove from
Agenda.
*****************************************************************
Issue:
Security Staffing: How
many security staff (FTE’s) are budgeted at CRCI?
What is the current number of security staff vacancies?
How many temporary hires are employed now as security staff?
How Many security staff are currently on long term leave or otherwise
unavailable for work? How many
security staff have yet to attend DPSST?
Discussion:
Report of staffing presented to local union (see enclosure (1)). The
Union clarified that CRCI currently has two staff working Out of Classification
and do not have temporary hires as backfills. It was also noted by the Union
that five new vacancies are occurring as a result of one resignation and
promotions to Coffee Creek in the coming days (March 3rd). The
concern expressed was a lack of staff causing overtime.
Position
Number
Vacancies
Sergeant 7 0
Corporal 9 0
GF Officer 49 1
GF Work Crew 4 0
OF Work Crew 4 3
Temporary Hire 0
Long Term Leave 0
Pending DPSST
9
Remain on Agenda
*****************************************************************
Issue: Overtime Assignment Procedure
Discussion: Scott
stated he had received a redraft of this procedure from Brad Heath. Ted long said he agreed with most of Scott’s proposed
changes as they did clean up the language of the procedure. Scott did have a few areas of concern:
1.
Mandatory Overtime List: A difference in the language between
management and union. “By rank”
was the problem. Frank Thompson
stated to remove “By rank” from this definition.
2.
Scheduled Overtime area: Management
had added a paragraph that Scott thought he understood, if that paragraph had
been crafted by Nok Smith, Staff Deployment Coordinator.
Frank and Ted reviewed the paragraph and were not sure of the meaning.
Mike Malizio said this paragraph needs to be reviewed and re-written so
that anyone reading the procedure will understand the intent.
3.
Scheduled Overtime
area, “Monthly” had been changed to “Current”.
Scott said this was not a good change in terms.
Frank said to use the word “Monthly” and remove “Current”.
4.
Under Mandatory Overtime, a sentence needed to be clarified.
Ted Long suggested, “If there are no volunteers, staff will be assigned
to overtime from the mandatory overtime list as follows:”.
This suggestion was accepted.
Action:
Scott
Campbell will make the revisions as discussed and forward the document to Mr.
Malizio, Mr. Long and Mr. Heath. Ted
and Brad Heath will review the intent of the paragraph under #2 above, and get
back to Scott. The remainder of the
changes will be incorporated.
Remove from Agenda.
******************************************************************
Issue: Other Funded
Positions: Because
of the funding volatilities of OF positions, and the potentials of having to
release someone from employment when the OF sources are not available (and an
inability to absorb staff into GF positions), we may need to exempt other fund
positions from the weekends and days off bidding process.
Labor needs to be informed of these issues and given an opportunity (per
CBA) to provide input.
Discussion: Frank
Thompson said CRCI couldn’t have staff assigned to Other Funded positions if
there are no funds to support that crew. Management is not allowed to operate at a deficit.
CRCI will not put out crews without funds.
Scott asked if the positions would stay the same between the present and the
April shift change. This was
answered by Kim Olerich, who said it would.
During the next bidding process staff would only be bidding on four
general fund positions. This will result in the loss of bidding opportunities
for work crew supervisor positions.
Action:
None
Remove from Agenda
*****************************************************************
Issue: Control of
Unscheduled Leave:
Superintendents
will work through their Labor/Management committees within their institutions to
define the indicators that will enable this group to address unscheduled leave,
how it might be controlled and what is reasonable in terms of beginning the
supervisor/employee dialog on unscheduled leave.
Discussion: Jim
Steiner asked that the minutes for the last Statewide Labor/Management meeting
be brought to this meeting. Ted
Long retrieved copies for all present. Frank
reviewed the document and said that we will add the action item for this issue
to our minutes now, and in the future. CRCI
has completed a couple of reports as to what drives overtime.
Mr. Thompson stated he would share these reports with Labor.
Action:
Institutions
will report their findings to Kris Kautz on or before April 19, 2002, and the
results will be compiled and presented to the Statewide Labor/Management group
at their next meeting on May 9, 2002. Frank
and Jim agreed to have further dialogue on this issue after this meeting.
Remain on Agenda.
******************************************************************
Issue:
Monthly Discipline Logs:
The
2001-2003 collective bargaining process modified Article 50 – Discipline and
Discharge language. The Local Union
requests a monthly agenda topic in which a Monthly Discipline Log is provided to
the Local, but not discussed.
Discussion: Frank
asked if there were any disciplinary letters that the local union not received.
Scott responded yes, but these were in the past.
An example would be if a represented employee wants to keep their
discipline private, the union does not get the information.
Scott stated the new CBA does not allow a represented employee to keep
this information private. Scott
then said he only wants the number of discipline letters issued, and there is a
trust issue on this subject. Frank
stated we will follow the CBA, and he is open to discussion if it is perceived
that management is not following the contract.
Action:
Frank Thompson stated he
would provide the number of disciplinary letters issued by management for the
previous month to the local union at each Labor/Management meeting.
Remove from Agenda.
******************************************************************
Issue: Staffing
Standards Report: The Agency is nearing
completion of this report. The
Local Union requests a copy of this report.
Discussion:
Scott said he had received a copy
of this report dealing with the medium and above institutions.
Action:
Scott
will be reviewing this report, and we will be discussing the report at a later
meeting.
Remain on Agenda
******************************************************************
Issue:
Security
Staff Shift Change: Security
staff schedules have been changed so there are not many schedules with weekends
off. The Local Union requests the schedules be looked at and as many Saturday /
Sunday off, Friday / Saturday off, or Sunday / Monday off work schedules be
created as possible
Discussion:
Scott Campbell stated he would like management to
have as many work schedules as possible that have
Saturday/Sunday off, Friday/Saturday off, or Sunday/Monday off.
Action:
Frank stated management is committed to
reviewing security work schedules to find as many of these days-off combinations
as possible.
Remove from Agenda
*****************************************************************
Issue:
Travel
Expense Reimbursement for DPSST:
There has been a change in the method of reimbursing travel
expenses.
Discussion:
Frank said that CRCI has not been following the
DOC standard on reimbursing staff that attend DPSST. CRCI can’t pay for travel that is outside of the DOC norm,
so CRCI is changing its practice to agree with DOC. Ted Long stated he had checked with other AFSCME represented
units, and they pay for the day 1 trip to DPSST, and the trip back after
graduation. Ted also stated that
DPSST provides housing from day 1 through graduation.
Scott then said this policy does not agree with a 1996 grievance
settlement completed at CRCI, which raised BOLI issues. The Union also raised additional concerns about utilizing
state vehicles. The Union believes
the past agreement to be the most efficient method of dealing with the travel
issue. Frank
had not seen this grievance settlement and he will work with Jonathan Herman to
get a copy.
Action:
Frank Thompson will check with Jonathan
Herman to get a copy of the grievance, and to see if the grievance settlement
modifies the current CRCI practice. He
will let Scott know after this is completed if there will be a change to
reimbursing travel to DPSST.
Remain on Agenda
*****************************************************************
It was decided to have the next meeting on Thursday, March 28, 2002 at 6:15 AM.